This is the in-depth guideline for the event Event Group on how to evaluate whether an event proposal fits at think.dk and how to organise the calendar.
The think.dk events should work together to manifest holistic change. We have 6 categories (Technology, Education, Community, Health, Environment and Creativity) that we believe are essential areas for development. The events within these categories should therefore be in balance. An event is considered as being one time-slot in the calendar – so we make the schedule decisions based on the amount of time slots they have in the calendar, not based on the ‘amount of different series of events’.
The following guidelines are intended to help maintain balance:
Development and experimentation:
We want to enable both deep sustained development and have room for new ideas and new paths. For this reason, the event programme should include both popular events from previous seasons, but must also allow room for new events. We will strive to leave room for 30% new events on a monthly basis. If that proves difficult, we will strive to have 30% room during the whole season.
Balance between categories:
To make sure that all the categories are represented and that think.dk does not become a one-trick pony with events in only one category, a category cannot have more than one third of the events in a month. For example, if there is one event per day (30 per month), there should not be more than 10 events in any given category. However, this does not apply for community events, since they are a special category, and “the glue that holds it all together”. This also does not mean that if an event doesn’t seem to fit in a category that we cannot have it, if there is confusion about whether to include it, then first evaluate whether it is working towards sustainability either environmentally, socially, culturally or economically. If you are still confused then see if it is in like with think.dk’s vision, mission, strategy and values, or ask one of the think.dk directors.
Variation within categories:
In the same way that we want variation between the different categories, we also do not want the events in a category to be the same. This means that if there is already a weekly yoga event, new events in that category (health) should not be yoga events. Perhaps a newly suggested yoga event can be modified so that it does not overlap with the current event? This can be explored on a case-by-case basis. If there are very few events in any one category, there can be made exceptions to this guideline.
What happens when the calendar is full?
When there are no more time-slots available in the calendar, new suggestions for events come on a waiting list in the order that they are presented. When a slot is open the first event on the list will be offered the slot (given that it does not conflict with the guidelines on category variation and balance).
Keeping track of the balance:
We will strive to maintain event balance on a monthly basis. It can also be considered with respect to the whole season, if that is more sensible in a given situation (say all health-event hosts are away in March).
Are there requirements for events?
We encourage event hosts at all levels of experience and expertise to host events. As long as the event host has at least 2 backers, is a paying member and agrees to the tickets selling conditions, anyone whose event is in line with the previous conditions may host an event. The backers are there to help in case an event concept or description may need some development before it’s put on the calendar.
5) If the event does not meet some or all of the requirements above, is there a possibility the event could be slightly changed to fit the conditions for events at think.dk?
We reserve the right to reject events and renting of the space if the content does not fit think.dk’s vision, mission, values or threatens its image.